Why You Should Use an Employee Self-Evaluation [ When to Use, Tips ]

In today’s generation, people are more drawn to speaking out suggestions and judgements to a particular product, service and any possible subject. Every suggestion and thought of an individual should be catered and listened by his or her superiors whenever they can as these words and ideas can be a tool for creating an effective plan for improving areas in an organization or group. This is why an evaluation form is used by an organization to review contract agreements, assess the premises of a company, as well as the performance an individual towards his tasks and obligations.

Depending on the subject which needs to be evaluated, the company or the organization will conduct specified evaluations such as a job evaluation for determining the effectivity of a job, and a business evaluation form for reviewing the success of a business. On the other hand, an employee self-evaluation form is given out to each employee in the company in order for the management to know if the employee is aware of his status and performance levels.

These evaluation forms has the general information of the employee, his job position, the review period, department where the employee is assigned, as well as the name of his manager or supervisor. There are numerous reasons why an employee self-review should be used by any organization and these are as follows:

Engages Employees

Activities and training workshop evaluation are not the only areas which need the presence of the employees but also in giving a review or evaluation especially if the assessments are targetted to themselves. The evaluation will send a message to the employees that their thoughts matter to the management to conduct an employee appraisal. Additionally, engaging employees will also promote a better management-employee relationship in the company which aids in opening a door for a higher productivity rate due to a sufficient communication process.

Properly Defines the Employee’s Perspectives

Different people have different understandings of what is the dominant definition of the term “good work”. However, by having an employee self-evaluation, the varying perceptions will be stated and compared. After the employee has completed his evaluation, the document will be submitted to the manager or the superior head of their department which will then allow the manager in comparing the data on the forms that they both filled out. There are also some managers who use the self-evaluation of an employee before he will state reviews and suggestions on the employee evaluation form which was provided to him by the company.

Declares the Employee’s Familiarity with the Job

Due to the need of people to be hired and acquire an amount of salary immediately, most applicants tend to accept every job offer letter that they receive from employers. In this situation, the company will be sacrificing resources and talents rather than aiming properly to succeed.

This is another reason why an employee self-evaluation form will serve a great tool for determining if an employee is satisfied with his job or if he has a lot of employee suggestions in mind for the management to improve their system and process. Additionally, the manager or employer will also be able to view if the employee knows the rules of his job by heart and was able to fix the issues that rose in the duration of his employment.

Promote Effectivity in Improvements

As the managers and supervisors gather the financial evaluation statements and ratings of their employees, they will also be able to know what training and seminars must be provided in order to allow the employees in growing and clearing their career paths.

By having a completed self-evaluation form, an action plan can be created to properly delegate tasks which are applicable for the skills assessment of the employee as well as designate the employee to a department where his interests will fit the most. For the employees themselves, they will acquire a better view of how they must manage their abilities and weaknesses to assure that they will be hitting the targets before the next evaluation period comes.

Documents Employee Outputs

The purpose of an evaluation form is not merely for stating a judgment and a few suggestions for the specific areas of improvement of an employee but also to collect data about the employee’s outputs. Additionally, with the presentation of the employee’s productivity status report form, the manager will be able to conduct a verification process to check if the statements of the employee, as well as the ratings that he gave for himself, are near the actual figures of his reports.

When to Use an Employee Self-evaluation Form?

There are a lot of instances wherein an employee self-evaluation form should be used such as acquiring a consensus of whether a new project or a new job position should be offered by the company. Another is whenever there is a need to gather data of whether the job specifications need to be updated and if an employee will have to be moved to another job to cater his uniqueness and talents for a better use.

Lastly, the most common instance that an employee self-evaluation form should be used is when the company plans to change their policies and will need the views of the employees activity evaluation about how each individual is coping with the changes. The form will state and properly indicate if the members of the company are immediately adjusting positively or negatively.

Tips in Conducting an Employee Self-evaluation

Although self-evaluation is not an easy task to do as there may be areas that an individual himself could not properly disclose, it is important that equality and a clear mind should accompany with the individual who will be doing the evaluation. The employee must base his ratings on his exact observation feedback of how he was dealing with the job.

It is also essential that the managers and the immediate supervisors are available whenever the employee will need further explanations about the terms on the form. Lastly, transparency of the reasons why the ratings are given and confidentiality of the limitations of people who will be disclosed with the individual’s scores should be mandated in any organization and company.