What are Clearance Form for Employees? [ Importance, Purpose, Process ]

Clearance forms are a great way of ensuring that the person entering a certain area or accessing certain information or data will have already completed all the necessary requirements, as well as have all the necessary skills and traits necessary for them to be able to function in that area of the facility as well as limiting the number of people accessing the area.

Filling out a security clearance form is mandatory for most new employees, and especially for previous employees because of the need for an increase in security and safety of the company and its assets is always present. They can at times be an effective tool to prevent corporate espionage between organizations.

Importance of Having an Employee Clearance Form

The importance of having an employee clearance form is that it allows the employee free access to certain areas and certain information about the company itself. This is commonly termed as compartmentalization, where not everyone will have access to the whole information, but rather, only a select few.

This will usually prevent employees from leaking information to the public or to the media. Employees are required to have clearance forms because of the need of security. However, clearance forms are also a great way to keep track of employee output and attendance as well. This is done by having the clearance be used as a means of checking when the employee enters the area, as well as when they will leave the area.

This entire process will require the use of an employee clearance form sample or what is also known as Sample Employee Clearance Forms.

The Purpose of Having an Employee Clearance Form

The main purpose of having an employee clearance form is that they are used as a means to checking the skills of the employee, as well as to gauge their actual ability to function within the company.

An employee clearance form can behave somewhat like a Medical Clearance Form in the sense that both clearance forms are used as a means to collect previous information about an individual so as to determine the course of action needed to fully utilize that individual.

What is the Process for Employee Clearance?

As with any clearance, or better yet, any type of documentation that needs to be submitted, there is always a certain process that needs to be followed. This process must be completed in a specific order in order to properly authorize the employee to enter a certain area of the company.

This type of practice is common to the submission of any type of clearance form, whether it be a work clearance form, a security clearance form, or even an employee clearance form. The process begins with:

• Requesting clearance from the officer in charge
• Receiving the clearance form from the officer.
• Reviewing the necessary requirements of the clearance form, and then begin filling up the necessary information for the clearance form.
• Prepare to be interrogated for a thorough background check of your work experience.
• Be patient for the duration of the processing time which will take anywhere from a few moths to possibly half a year. (Depending on the type of clearance form)
• Show up in person to personally receive the verification of your clearance form.