What Is a Wage Verification? [ importance, Tips, Steps ]

In each country, the minimum wage that a worker will receive for the computation of his salary will vary on how the country is escalating economically. The workers will be paid on an hourly rate, however, they will receive the payment after a month or depending on the rules of the company and state with regards to dealing with an employee payroll.

Verification is not only used for tenants and employees to verify their status but also by people who aim for acquiring an account in a particular service or care provider. Numerous types of verification forms may be used for various purposes depending on where and who will the user be. One known form under this category is a wage verification form which is widely used by employees, employers, applicants, and even clients.

Child Wage Verification Form

The Importance of Wage Verification Forms

A wage verification form is handed over to a user to allow the other party such as a company in knowing the employment history of the user. It works similarly to an employee verification form, however, this document clearly focuses on the wage, salary, and other payment rates associated with the user of the form. Nonetheless, aside from employees and companies, this document also serves a huge purpose for those whose main business is providing services to their clients such as health and child care services. This will be handed over to the client or the person who is willing to have the benefits of a health care service before he will acquire his coverage. Although not all service providers require and demand this type of verification, it is always handy to have this form since it is a valuable tool for assurance and to assess the client.

Client Wage Verification Form

Tips for Verifying Wages

Before you head out to anyone and speak about your previous wages, you might as well take note and remember these following tips:

• False numbers will fail you. Statistics found out that there are more than half of the employer percentage globally use a wage verification tactic to assure that they are hiring honest people in their company. Therefore, avoid raising your previous salary amount just to top up with those applicants who are higher than you since you might be at risk for lying in your curriculum vitae and your resume cover letter.

• Make a call. This tip is applicable for agencies, employers, and service providers if you aim to verify the wage amount of your applicant. Calling the character references or the people you know who are connected to the applicant in his previous employment is an easy and effective way to gather information about the applicant himself.

• Be techy. Verifying is no longer limited to faxes and calls since due to the advancement of technology, you can do a face-to-face interview online or send an email to the other party. This way you will be able to immediately get a response with regards to the wage matters that you aim to verify and check.

Employee Wage Verification Form

• Go for the tax. Aside from the wage, you should also consider checking the associated tax forms and records whether the applicant or the person that you aim verifying have fully paid their tax debts and granted their responsibilities as a citizen of the country. This way, you will be able to know who are vigilant people and who are being in the world of ignorance. Most tax verification takes awhile to acquire, therefore, you may need to assure that you have enough patience to succeed in the verification process.

• Wages have categories. If you are an employer, you will be able to easily know what sort of employee whom you are looking for and what level of their wages they will receive. For an employee, on the other hand, you should know your wage category to acknowledge your qualifications for a particular job vacancy.

Employer’s Wage Verification Form

When to Use Wage Verification Forms

Verifying wages is not an easy task for any person since it will take up an ample amount of time to assure a correct and adequate verification. Nonetheless, you will be using the verification form in the following instances:

• Claiming a wage loss. Whenever you are employed, have been in an accident and have filed an accident report but still need to take a leave due to a workplace accident, you should expect that you will still receive your wage loss benefits for the days that you took the leave. This amount and benefits which will be provided to you will come from the insurance policy that your company has enrolled for you.

• Verifying an identity. This is one of the most common reasons why a wage verification form is used, for verifying an employee, an applicant, and a client’s background or identity. With the aid of a specified verification, the company will know the capability of a loan applicant to pay his debts, and the ability of a job applicant to be responsible for his incoming job and tax obligations.

Health Care Assistance Wage Verification Form

• Check monthly wages. Aside from employers, an employee may also use the verification form for his benefit of checking his monthly wages. Specifically, a monthly wage verification will be needed by the employee and should be submitted to the human resource and the finance department of a company.

• Applying for a health care benefit. Health care providers want to make sure that they will have beneficiaries, dependents, and clients who are true and honest for their services. That is why a wage verification will come handy which will serve a huge purpose in the membership application process.

Scholarship Wage Verification Form

Steps in Filling out a Wage Verification Form

Filling out any sort of verification form, whether it is an employment verification or merely an income verification is easier with the aid of legal forms and documents where you may be able to acquire your answers for the required blanks. Follow the steps below to start filling out the right information on the form:

For the applicant or the client:

Step 1: Know what area you will need to fill out. Similar to any verification form, there are areas which are designated for the two parties. Before signing anything on the form, you should be aware which area is for you and for the employer.

Step 2: Read the authorization letter or statement on the form. The letter should state your willingness to allow the authority in doing an information release to the other party whose identity is written on the provided blanks. You must indicate the specific type of data you are willing to release to assure that there is no confidential and unimportant information that the other party will take hold.

Step 3: Indicate the date. Never forget to state the date when you filed the form to make sure that you will be able to track down the processing time.

Step 4: Send your document to your previous employer. Make a formal letter for the employer and send the form with the letter. You can either scan your physical document or fill out an editable and printable verification form online to enable easy mailing.

Social Services Wage Verification Form

For the previous employer:

Step 1: Skim through the form. You should check whether the applicant has successfully filled out his areas and that there are no blank fields left for him.

Step 2: Write the employee’s information. You may state in his general information which should account his full legal name.

Wage and Salary Verification Form

Step 3: State the employee’s previous hourly rate and the pay period. Commonly, what you and the employee have signed a job contract agreement should be the numbers and dates that you should include in this document to assure accuracy.

Step 4: Include the employee’s job title and his number of leaves. In the event that a single employee has multiple job title and positions during his stay in your company, enlist all the titles and indicate a date to each duration.

Step 5: Complete the work schedule. A table may already be provided in this form, however, some will demand you to attach a printed schedule form of the employee. These schedules are required to inform the other party about the ability of the employee to arrive on time and whether he had been committed to a frequency of absences and late log ins.

Workforce Wage Verification Form

Step 6: Fill in your company information. You should include your company contact information, your company address, your printed name and your signature as the main employer of the employee.

Step 7: Read the return address and send back the form. Assure that you have returned the form before the due date which was stated on the bottom of the document and on the attached formal letter sent by the employee.

Lost Wage Claim Verification Form Sample

Aside from wage verification forms, there are also other documents used to verify a person which is connected to the person’s previous employment. One is an income verification which allows the user to know his income amount, another is a work experience verification which is a helpful document for the new employer to know if his applicant is indeed an experienced worker. However, regardless of the type of verification form that an employee, an employer, and an agency will use, the most important thing is that the form will be for meeting the purpose of acquiring accuracy and adequate information.