FREE 9+ Functional Job Letters [ Recommendation Letter, Letter of Interest, Job Offer Letters ]

During Ancient times, letters were only used for self-education to aid an individual in learning how to read and write. And as evolution continued, letter writing became a bridge for self-expression and communication towards other people of various locations. These written documents are now sent through an email and are usually evident for employment and business purposes of this generation.

By using any type of technological devices, an individual can easily draft a letter, especially when having a ready-made format for his intentions. One of the known letters for employment or job purposes is a Job Application Letter which is commonly attached with an applicant’s resume or curriculum vitae.

Employment Recommendation Letter Format

There are people who have been known by several due to their excellent skills and abilities, and most of these individuals are being recommended by their higher officers for a job position. With an Employment Letter of Recommendation, a manager, supervisor or a colleague can inform a company that an individual is competent and qualified enough for a position.

This allows the recommended person to have an edge among other applicants. It will highlight the applicant’s strengths and qualities, as well as the recommending person’s position and his work experience with the applicant.

Employment Letter of Interest Format

 

Nowadays, various job posting sites will require an applicant to make his pitch by composing a message for his target company. In letter form, an applicant’s pitch can be stated in an Employment Letter of Interest. It is a written document which is created to inform a company that the applicant is interested in applying and working for their organization.

Few areas of the Letter of Interest may contain similarities to a Cover Letter, but the main difference is that the Letter of Interest can be sent to a company at any time, while the latter is sent together with a Resume.

Interview Thank You Letter Format

At a hiring process, the applicant sends in his resume and he will be called for an interview. After which, it is highly advised that the applicant will send an Interview Thank You Letter to his interviewer as a courtesy and as a follow-up letter for his application.

The letter may have the applicant’s reminder of his qualified skills for the job position and a list of links for his job profile. It should be in a formal manner to give an impression of professionalism.

Character and employment references are sections of an applicant’s resume wherein a list of names with associated contact details are indicated. The people on the list may be requested to write a Reference Letter for an applicant to attain a job position.

It should have the applicant’s achievements, the reference person’s positive feedback, areas where the applicant will likely excel, and the contact information of the reference person. This is often done by previous professors or managers of the applicant where he spent an adequate amount of service hours as an employer under the manager’s supervision.

Job Offer Letter Format

When everything in the application process went out well, the applicant will be receiving a Job Offer Letter from the management of the company. It serves as a contract that states the company’s benefits offer to the hired applicant.

This document includes the job description, the applicant’s starting salary rate, work schedule, and other matters with regards to the applicant’s employment. This may also state the coverage insurance for the applicant associated with his acceptance of the job offer.

Job Offer Acceptance Letter Format

The moment that the applicant receives the Job Offer, he may either decide to submit a counter offer, decline or accept the offer. Most companies allocate an area for the applicant’s signature at the bottom of the Offer Letter as an indication of his acceptance.

However, some managements will require their applicant’s to send in a Job Offer Acceptance Letter as a document that states the applicant’s decision. This process is often observed in online job applications wherein the letter is to be sent by using an email.

With the use of a letter, the applicant will be able to inform the company about his decisions and whether he will consider a negotiation regarding his salary rates and benefits if he finds it unsuitable for his qualification.

Employee Verification Letter Format

Employee Verification Letters or a Proof of Employment are documents required by mortgages and loan providers. This is to be made by the employer of an individual to assure the loan provider that the individual is working for the company. It may contain the employee’s income history, stability, and a statement that will indicate the employee’s capability to pay the loan.

Employee Warning Notice Letter Format

Another letter which is a vital document to any company is an Employee Warning Notice Letter. This is submitted and presented to an employee who has attendance issues, behavioral, and performance problems in the company. The letter is often attached to the employee’s attendance records and a list of his daily outputs which were documented by his superior officer.

Employee Resignation Letter Format

Resignations are common in any company, especially if an employee did not saw any improvement for his job performance. This is when an Employee Resignation Letter is then crafted to state the employee’s reasons and plans of why he is to resign from his current job.

Nonetheless, there should be an adequate period of informing the management beforehand about any resignation to assure that everything will conclude on good terms.

Employee Contract Termination Letter Format

Employment Offer Letter

The last significant letter which may cause alarm to an employee is an Employee Termination Letter sent by the company management. This document serves as a plaque stating the employee’s end from his job. It summarizes the intention of the company to fire the employee and what possible actions will the employee take as he will undergo the termination process.

It is important that these letters should be kept for documentation and future use. In events of termination and resignation, the employer should have the proper paperwork to support the statements of the letter, such as the employee’s grounds for his termination, and his valid reasons for resigning.

Letters are confidential elements of legal matters, therefore, these should not be disclosed to anyone who is not an authorized person working in the company.