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A reclassification request form is a document which is used by companies to gather details about the need for a reclassification either for a salary or for a job category. The form is essential for starting the procedure of creating a new job position, filling in a vacant job position, and even for raising the salary of a current employee. However, in order for the request to be conducted, the requestor must also supply other hr forms to accompany the request form.

Classified Reclassification Request Form

 

Varieties of Reclassification Request Forms

The varieties of reclassification request forms are only a few since the form is either for job reclassification or salary reclassification. Below are some of the common yet essential varieties of reclassification request forms:

Job Reclassification Supplemental Data Form – A supplemental document is an accompaniment to another document. For a job reclassification, a supplemental data form will gather more details about the request. The form will collect the general information of the employee who will be reclassified which includes his name and position title. The identification of the employee’s supervisor is also important to be stated in the form. Moreover, the employee must supply reasons why the reclassification procedure must be executed along with his suggestions of what will be improved or changed to meet the demands of the reclassified job. Once provided, the statements must be enclosed with the main form and should be signed by the employee’s supervisor to prove that the statements and the information disclosed in the form have been reviewed, verified, and validated.

Job Reclassification Supplemental Data Form

 

Position Review Reclassification Request Form – This variety of reclassification form focuses on gathering the detailed needs of the employee or the requestor who can also be the supervisor of the requesting department. The form is also considered as a type of questionnaire document essential to be acquired by the human resource department of the company. Specifically, the first portion of the form should be fulfilled by the employee wherein he can state his name, company department assignment, current job title or position, the name of his supervisor, and his contact information. The first portion’s subsections center on the employee’s request reasons, his duties and responsibilities which are deemed as essential and additional to his line of work, the types of decisions and judgments that he is required to make for completing his daily responsibilities, as well as his external and internal contacts that he uses during his employment. If the requestor is a supervisor or an employee who is assigned to supervise other employees, then he must fill out the portion of the form allotted for gathering a supervisor feedback or a checklist to determine the category of workers he is supervising.

On the other hand, the second portion of the form is to be completed by the employee’s supervisor. This portion of the form will indicate whether or not the supervisor agrees with the content disclosed by the employee on the first part. Additionally, the third portion of the form is where the human resource personnel will be writing the date of when the employee has submitted the appeal along with a few data which will define who is the requestor, and the finalized decision of the company management regarding the request.

Position Review Reclassification Request Form

Reclassification Request Justification Letter – Compared to the other varieties, this document does not have boxes, columns, and rows to be filled out by the requestor, rather blank spaces to cater the requestor’s information. With a reclassification request justification letter, the requestor will be able to state his reasons and the significance of the reclassification request. Moreover, the requestor will be able to explain his side of necessity and encourage the company to grant his request by stating benefits and advantages which will be evident if the company will provide an approval. Other contents to include in the formal letter to be sent to the company are statements regarding the experiences and the skills of the requestor which will be appropriate for the type of reclassification that he is asking for.

Reclassification Request Justification Letter Template

Reclassification Request Questionnaire Form – By using a reclassification request questionnaire form, the company will be able to obtain the detailed answers of the employee for significant concerns about the reclassification request. The questions in this form focus on the complexity of the reclassification procedure, the issues accompanying the responsibilities of the employee, and even the qualifications which are required to be met by anyone who plans to fill in the vacant or the new job positions proposed in the request.

Reclassification Request Questionnaire Form

Salary Reclassification Request Form – For employees who plan on requesting for a promotion or a salary increase, then a salary reclassification request form should be completed and submitted to the company. This form will collect the data of the employee, will state the requirements to be fulfilled by the employee, and the specific payment that the employee will be providing as a part of the company’s service fee for executing the reclassification request. If the employee will be paying through his credit card, he must supply his credit card information and affix his signature on the form to indicate a credit card authorization wherein the company will be legally allowed to obtain the payment directly from the employee’s stated account.

Salary Reclassification Request Form

Instructions to Create a Reclassification Request Form

Creating a basic reclassification request form can be done easily since this document will focus on gathering the essential for the reclassification process. With the steps below, a company will be able to have their own reclassification request form:

Step 1: Make the header of the form.

The header of the form must consist of the company’s name and the document’s title. Also, the objective or a brief description of the form’s purpose can be included which will allow the user of the form to know whether his request is inlined with using the form or if he needs another variety to meet his needs.

Step 2: Create an employee information area.

This section should have a statement to inform the employee that this is the only section he will be needing to fill out. Contents to be disclosed in this section should be the employee’s full legal name, job position, job category, department assignment, as well as the number of years that he is employed.

Step 3: Add a supervisor’s section.

The name of the supervisor and the department that he is supervising should be stated in this section of the form. Moreover, the comments of the supervisor regarding the request of the employee for a reclassification must also be included to provide some insights and suggestions to the employee, and the company management itself.

Step 4: Include a manager or department head section.

Identical to the previous section, the department head section should also gather the general information of the department head or any individual whose position is related to the reclassification procedure. The comments of the department head are also necessary which should indicate whether or not the request of the employee will be receiving an approval for a reclassification.

Step 5: Incorporate a signature block.

The signature block should contain fields allotted for the signature of all the involved parties who are the employee, the supervisor, and the department head. Aside from the signatures, the date of when the parties have signed the form must also be stated especially if a company has rules and regulations pertaining to the number of hours or days for the processing time of a request.

Additionally, the form can also have an accompanying document checklist which will serve as a guide for the requestor to determine what types of hr forms he will be needing to obtain or submit for his request to be processed by the company such as job description form and an introductory letter.

Reclassification Request Form

Formats to Use for Reclassification Request Forms

When making any type of document to be used by either a big company or a small business enterprise, it is important to determine how the target users of the form will be able to obtain the form, and what format is more accessible. Below are known formats to consider for making the form:

• PDF – Also known as portable document file format, a PDF format allows the company to protect portions of the form from being manipulated and changed by the user, specifically the fields and the layout of the form. Moreover, a form in PDF format can be printed out without the fear of having the layout distorted by varying printer references and default settings.

• DOC – A form in document format, on the other hand, can be easily updated by the company. This format is also lighter and proficient for sending to the user’s electronic mailing address due to its lightweight advantage. One downside for this format is that the fields can be changed by anyone compared to the PDF format.

Reclassification Request Form in DOC

Voucher Reclassification Request Form

With the stated details, companies will know how important it is to have the right variety of request form for their employees. Nonetheless, after the process, the forms must be kept for documentation purposes.