FREE 14+ Missing Report Forms in MS Word | PDF

When something valuable or someone who matters to you the most goes missing, you would do anything just to find it or him/her. You would really dig deep for more general information that could be used as evidences just to find what or who you are looking for. You would search the whole town, every corner of every streets, and every one you see. All just to have the person or that valuable thing that you seek back to you. Looking for that something or someone, you need to have the exact details or the essential information that will lead you to it, him, or her.

You do not just go looking for that person without thinking about what could possibly the reason behind his or her disappearance. Thus, a report form could be utilized for more detailed report. In this article are few samples for missing report forms. Refer to these in order to be guided on how to create or design them. Also be guided with all the essential details that are necessary in order to complete the process of reporting any missing person or thing.

Lost or Missing Report Form

Missing Asset Reporting Form

Why Use Missing Report Forms?

The reason why missing report forms are used is in order for the police or investigator to have a full and accurate information regarding the missing person. Not only do these give the police the idea of the person who they need to find, they also discover or come up with the possible motives of such disappearance. Thus, using the form would be a great help for you to indicate all the essential contact information. This is due to the fact that the form has all the details that are needed.

Therefore, the form is already organized and layered accordingly. What is meant by this is that the form allows you to indicate the physical assessment appearance of the missing person. This is done by asking you to describe the details of the eye and hair color, if there were any birthmarks, scars or tattoos, so on and so forth. There are such forms that are detailed or descriptive, in which you will need to provide every single information that you could possibly know. Another form that could be used in providing the details of what has happened is a witness statement wherein all details that witnesses saw are narrated or described.

The missing report forms are basically used as references when a person or a thing has gone missing. The reason is because the form contains all information that every person involved in the case should know of. Thus, these are used for conducting few complaint investigations of the incident. Another thing is that these report forms could be in reference to the past missing report forms. In other words, cases could be solved by referring to the past record if it is found that both are in connection with the other. A brief example for this is when someone goes missing two years ago, and the suspect was not arrested since he was able to escape. Then, the same case was encountered a year later.

And it was found out that the suspect was the one who committed the same crime few years back. The report forms for those missing persons are a great help to see what is or are the connections of the two records. If there are any cases in which the suspect was mistaken, he is not released right there and then. His identification must undergo a verification process with the use of identification verification form. That is the reason why it is essential that these report forms are documented and compiled for future references.

Missing Securities Report Form

Missing Prescription Pad Report Form

Report of Missing Property Form

Missing Documentation Report Form

The Process of Missing Reports

The moment that you notice that a person or a thing or property is missing, the first and foremost act that you should do is  to report to the police station. This is in order for the police officials to have it easier to track for trails and find the specific location of where the victim and the target could possibly be. For your part, you have to calm down as much as possible. The process involves the provision of some interview questionnaires or interrogation. And you are also asked to fill out a report form. Be attentive and give all the relevant information that you know.

Be sure that everything you state is true and is based on facts. Cite any factors that could possibly be the reason of why the person is missing. An example is that you had a quarrel or a fight, or there are some people who have had threatened him or her, and other things that could make him or her run away. Be sure that the details that you provide are accurate. And in filling out the missing business report form, ensure the clarity of the information. All details that are asked from you should be provided. Contact the family members of the missing person in order for them to be aware.

During the process of searching for more information, the officials or authorized people handling the case will be needing to go over some things of the missing person. By doing this, they would need an informed consent from you (if you are a family member of the missing person). This is to make sure that you are allowing them to go over some private stuff of the missing person. Another reason why such consent is needed is because there will be some release of information. You could actually authorize the audience/s or the people who could get access of the information that are found.

Confidential Missing Report Form

Report Form for Missing Person

Detailed Missing Report Form

Interactive Missing Report Form

Descriptive Missing Report Form

Investigative Missing Report Form

Missing or Found Child Report Form

Missing Child Reporting Form

The Essential Parts of a Missing Report Form

For the completion of the process in reporting a missing person, there are some essential information that you have to provide. These information or details that are necessary are the key that leads you to the whereabouts of the missing person. These details serve as everyone’s chance to trace, track, find, and know what is or are the reasons behind such disappearance. That is why these should be accurate and precise.

• The information release of the reporting organization, such as:
  • The name of reporting organization
  • The current address
  • The contact number
• The information of the person reporting, such as:
  • The name of person reporting
  • The job title or position
  • The emergency contact number
  • The email address
  • The current address
  • The gender or sex
  • The date of birth or age
  • The relationship to the missing person
• The missing person’s personal information such as follows:
  • The classification whether adult or child
  • The full name of the person missing
  • The date of birth or age
  • The gender or sex
  • The race or nationality
  • The email address
  • The driver’s license number
  • The social security number
  • The current or former school or employment
  • The residence and employment address
  • The personal, residence, and business phone or contact number
• Here are further information that also serve as a great help:
  • The date and time of last contact with the missing person
  • The warning markers (if there are any)
  • The description of general appearance (height, weight, hair color and style, facial hair, clothing, scars)
  • The current risk assessment or factors
  • The previous missing incident details (if there are any)
  • The places frequented
  • The social work application information
  • The social media accounts
• The medical or health information of the missing person such as the following:
  • His or her medical condition/s
  • The medical causes for concerns
  • The given medications
  • The implications or consequences of missing medication
• The information of the vehicle either owned by the missing person or the suspect:
  • The registered owner (missing person, suspect, other)
  • The body style or distinguishing features of the vehicle
  • The license plate
  • The color, model, and year
  • The damage to the vehicle (if there are any)
  • The vehicle or car registration expiration (if known)
• The information of the suspect such as the following, if known:
  • The full name
  • The gender or sex
  • The date of birth or age
  • The current residential address
  • The phone or mobile number
  • The email address
  • The physical appearance (such as the facial hair, eye color, hair color and style)
  • The scars, marks, or tattoos if there are any
  • The clothing
  • The relationship to the missing person
• The missing incident report information such as:
  • The date and time when the incident happened
  • The place, location or address where the incident took place
  • The description of the incident (the pertinent information that are not addressed in the form)
  • The possible destination of the missing person
  • The report type
• The report type under the incident report information are the possible reasons of why a person would go missing. And the possible reason could either be the following:
  • Had run away for some reason
  • A voluntary missing adult
  • Parental or family abduction
  • A dependent adult
  • There were unknown circumstances
  • Stranger abduction
  • There are suspicious circumstances
  • Due to some catastrophe or disaster
  • Had gone lost or astray
• The additional personal details of those people who are or were associated with the missing person:
  • The name of individual person
  • The place or address
  • The contact number
• The additional comments or other concerns
• The authorization of the release of information
  • The full name
  • The affixed signature
  • The date of when the form is signed
  • The contact information such as the address and the contact number
  • The relationship to the missing person
• The notification of report information
  • The date and time report was submitted
  • The person to whom report was submitted
  • The person whose search authorization is needed
  • The person’s ID or badge number
  • The contact number

The process does not just end when all those information are provided. There are also some questions that would allow the witness or the person reporting to narrate more details. Such details are to know more deeper regarding the missing person’s personality or characteristics. Here below are following questions that are frequently asked:

• Is the person under mental health act?
• Are there any indication that the person is likely to commit suicide?
• Were there any problems with regards to the person’s relationship with his or her family, friends, loved ones?
• Is the person drug or alcohol dependent?
• Is there any reason for the person to go missing?
• Does the person have any physical or mental illness or health issue?
• What was the person doing when last seen?
• Were there any weird or uncommon actions that were noticed before the person went missing?
• When, where, and with who was the person last seen with?
• How is your relationship with the missing person?

These are the few of the common questions that police or investigators ask during the interrogation process. Technically, these questions are more focused on the character of the person. Thus, a character witness statement form could also be utilized in order to better understand the characteristics of the missing person. You may also refer to the provided sample forms in this article in order to know how each of these forms are layered and organized. You could also download whatever form you find suitable for your needs. Take time to browse over and examine these forms for missing reports.