FREE 6+ House Rental Application Forms in PDF | MS Word | Excel

House owners who will be opening their properties for renters are the users of house rental application forms. These documents are necessary for recording the essential information of a prospective renter. With the form, the property owner, as well as his authorized landlord, will be able to conduct a renter or tenant verification procedure to select responsible tenants for the property or house to be rented out. On the other hand, house rental application forms are also used by renting agencies where estate rental agents will be assigned to filter out the rental applicants.

Adult Tenant House Rental Application Form

Basic House Rental Application Form

Format Types For House Rental Application Forms

House Rental Application Form in “.DOC” Format – The benefit of using a house rental application form in “.DOC” or in word document format is that it is easy to alter and update by using any type of word-processing software application form. The format can also be converted into other formats available online such as in “.PDF” or in “.JPG”. Furthermore, this format is basic which allows the document-preparer and the user of the form to easily input data and information to fill out the form for the application procedure.

House Rental Application Form in DOC

House Rental Application Form in “.PDF” Format – This format type is suitable for landlords and rental agencies who prefer to use the internet as well as handheld devices to obtain the information of prospective tenants. The reason for the suitability is because of its flexibility and accessibility regardless of the variety of devices used for opening and filling out the form. Moreover, a “.PDF” format also secures that the renter will not be able to alter the form such as rearrange the contents nor delete an entry field.

House Rental Tenant Application Form in PDF

How to Create a House Rental Application Form

Step 1: Decide on the layout of the form. The layout should be organized and must have a specific arrangement which relates one section to the next or succeeding sections. Moreover, the layout should also be accompanied by designs which are appropriate to the form and which will promote a formal look and feel.

Step 2: Add the title of the form and its instructional guide on how the form should be filled out. The title should be emphasized in the top-center area of the form while the guide should be placed below the title with a simple text style.

Step 3: Make a section for the personal information of the renter. The main reason why a house rental application form is used is because of the need for a landlord to verify the identity of his renter. This is why in the form, there should be a section which collects the renter’s details such as the renter’s name, marital and occupational status, addresses, and previous lease information.

Step 4: Collect the names of the proposed occupants, pets, and vehicles. Houses are often rented by individuals who have families who will be living with them. For this, the form should include a section or a table for the names of the other possible occupants such as the renter’s spouse, children, and relatives. Along with this, the names and specifications of the renter’s pets and owned vehicle should also be disclosed in the form.

Step 5: Allocate a section for the employment and income information of the renter. This is where the renter can show the landlord that he is capable of paying his monthly rental payments and fees either because he is employed or has a business of his own. The information to be stated in this section would be the renter’s employment background with his employer’s contact information, and the amount and source of income, as well as the documents that the renter can provide as a proof of his income.

Step 6: Include a credit and financial information section. Having a good credit score is an important factor that most landlords and property owners look for their prospective tenants. The reason for this is due to having the assurance that the renter will not default because of other unpaid debts from third party creditors.

Step 7: Make an area for the emergency contact and reference information of the renter. Just like job application forms, a house rental application form also has a section for the character reference of the applicant. In this section of the form, the renter will need to enlist his emergency contact person and his character references whom the landlord can contact for tenancy interviews and background checking procedures.

Step 8: Enlist questions and incorporate an authorization statement with a signature block. The questions should center on determining lawsuits and legal issues including the bankruptcy of the renter or the tenant. This allows the landlord to know the moral and social characteristics of the renter if so ever he will be selected to rent the house. Moreover, the authorization statement must indicate the renter’s affirmation and approval towards the landlord’s intent to use and verify his information for the tenancy selection process.

General House Rental Application Form

Housing Rental Application Form

House Rental Application Form Tips

• Focus on the important details: A landlord who will be making a house rental application form should only incorporate entry fields which gather the essential details of the prospective renters. In addition, since there are some pieces of information which are personal and private, the application form can also include a confidentiality agreement statement which reassures the renter that his personal information will not be used beyond the purpose of the landlord to verify and choose a tenant.

• Use a template: A house rental application form template eases the process of making the form which will then allow the landlord to immediately provide the form to his prospective renters. Furthermore, the templates can also be reused whenever there is a new applicant who wants to rent out the property or house.

House Common Rental Application Form

Lastly, the file formats for the house rental application form should also suit the needs and preferences of the landlord with regards to the method of collecting the renter’s information. For instance, if the landlord wants to use the internet and simply send the form to be filled out by the renter through an email, then a “.PDF” format is more suitable as compared to a “.DOC” which can be altered or edited by unauthorized persons.