FREE 50+ Hospital Forms in PDF | MS Word | MS Excel

Certain people get anxious about hospitals, and some lead to extreme cases of abnormal fear called nosocomephobia. In 1974, American president Richard Nixon even rejected a blood clot treatment from a hospital in fear of not making it out alive afterward. Nevertheless, you cannot deny that a hospital is the best source of patient treatment, medical care, and health services. But patients and the hospital staff should not become too confident about having nothing to worry about. According to Johns Hopkins Medicine, medical errors were said to be in the third spot of the most notable causes of death in the United States back in 2016. One example of these errors is incorrect hospital records. To prevent such mistakes, correcting hospital blank forms is a must.

What is Hospital Form?

A Hospital Form is a document used in healthcare settings to collect and record essential patient information, medical history, consent for treatments, and other relevant data. These forms are crucial for ensuring accurate patient care and treatment, maintaining medical records, and facilitating effective communication among healthcare professionals. They vary in type, including admission forms, consent forms, medical history questionnaires, and discharge summaries, each serving specific purposes in patient management and care.

What is the best Sample Hospital Form?

50+ Hospital Forms in PDF | MS Word | MS Excel

What are some commonly used Hospital Forms?

Understanding the patients’ needs better is a guarantee with a hospital form. The same goes for how sure the doctors are regarding the diagnosis of each patient. One can gather a lot of important information from a hospital document. Albeit, it is wrong to simply use a single type of hospital sheet for every function because various types exist. Take a look at some examples of hospital forms and their purposes:

• Order Forms

  One can buy medical equipment, medicines, and the like with the help of order forms. How else can the hospital staff have their supply of medications and tools to serve patients anyway? These orders are taken seriously to ensure that hospitals remain prepared regardless of the eventualities and so that they will have enough supplies. Additionally, a medical order form might refer to diagnostic tests and requests aside from purchasing goods.

• Physical Examination Forms

  Part of the doctors’ and nurses’ job is to examine and evaluate patients. Whether a patient is healthy or unhealthy, things only remain sure after thorough checkups. A checkup is not managed randomly, too, because it involves a set of plans and considerations. An example is a physical examination form to determine if a patient is ill or fit enough to return to work.

• Hospital Release Forms

  A discharge is what any patient would look forward to once hospitalized, especially after a long time of staying in the facility. Once discharged, the person could be asked for a copy of his or her medical record to comply with the work or school regulations. The hospital release form is relevant in this matter. Therefore, that person can finally comply with the sick leave at work or will be excused in school. Moreover, releasing a medical history form also applies in this example.

• Surgery Forms

  There are various surgeries available. Some of the riskiest examples include craniectomy, spinal osteomyelitis surgery, and ventricular surgical restoration. To manage the possible risks and liabilities involved, the patient will have to sign the surgical consent form provided by surgeons or medical professionals. That way, there is an agreement between both parties on how things end up. Other surgery documents will tackle the operational guidelines, evaluations, and the like.

• Hospital Registration Forms

  Signing for hospital admission, applying for a job position in the hospital, and participating at a hospital event requires hospital registration forms. What makes these registrations important is that people who fill out the form would get identified appropriately. Identification is a big deal among hospitals because others might have ill will against some patients or have harmful intent if allowed to access inside the facility.

The Danger to Err in a Medical Record

Ever heard of a story about a patient who suffered because of a wrong medical record? The unfortunate part is that it is never merely a tale but a true story. Keep in mind that professionals encourage all to monitor any error inside medical records. To support that statement, you base on the tragic example which happened to Liz Tidyman’s father. The father already had records for examination and treatment. However, he fell at some point, which led Tidyman to question why. Upon reviewing the documents, it revealed that every record belonged to another patient with the same name as her father. Tidyman reacted and regarded it as a calling to remain careful next time.

A survey concludes that one out of ten people who can access their medical records online tend to check their records often, according to the Office of the National Coordinator for Health Information Technology. With only a few percentages who are thoughtful enough to monitor their online records, it shows how dangerous it can be just to leave medical records outdated. Giving treatments to the wrong person can affect results like Tidyman’s case. Consequently, the need to evaluate any medical or hospital form should be taken into consideration at all times.

What benefits fall under Hospital Forms?

The widely accepted benefit to expect when treated in a hospital is to heal. Otherwise, hospitals would not serve their function of aiding people. Did you know that the hospital forms have their own set of benefits too? The following are some recognizable advantages of a hospital form:

• Legible Information

  Hospital forms become documented, so everything falls into writing. Instead of verbalizing the medicines needed to a pharmacist, the form contains all the information which the pharmacist should know. Written documents are recommended since spoken words may get forgotten or misheard. It is also equally important to write the details legibly. Indeed, you might find it familiar that most doctors have bad handwriting. However, pharmacists can understand what the doctors write. Other forms are even printed to make the text more legible.

• Proper Documentation

  These hospital sheets become regarded as printable forms; thus, those sheets serve as reliable documentation. For example, an employer might need evidence from a worker who got hospitalized for particular days. Showing the medical certification form will prove that the employee got hospitalized. And, it can grant sick leave for having the certificate.

• Convenience

  Fillable hospital sheets exist, and those are well-known for providing an easy experience. It sure is convenient to just fill out the document with what is asked rather than write long sentences and paragraphs on paper. Thanks to its convenient approach, writing down on the form will be hassle-free.

What documents a Patient’s Admission to the Hospital?

When a patient is admitted to a hospital, several essential documents are required to ensure a smooth and efficient admission process. These documents are crucial for both medical and administrative purposes. Here’s a comprehensive list of the necessary documents:

1. Personal Identification

• Government-Issued ID: A driver’s license, passport, or state ID card is necessary for verifying the patient’s identity.
• Social Security Card: Often required for billing and identification purposes.

2. Health Insurance Information

• Insurance Card: A valid health insurance card is crucial for billing and insurance claims.
• Medicare or Medicaid Card: If applicable, these cards are necessary for patients covered under these programs.

3. Medical History and Information

• Medical Records: Detailed medical history, including past surgeries, chronic conditions, and ongoing treatments.
• List of Current Medications: Information about prescriptions, over-the-counter medications, and dietary supplements.
• Allergy Information: Details of any known allergies to medications, food, or other substances.

4. Legal and Consent Forms

• Consent Forms: Signed documents indicating the patient’s consent for treatment and understanding of the procedures.
• Advance Directive or Living Will: Documents outlining the patient’s wishes regarding medical treatment in scenarios where they cannot make decisions themselves.
• Power of Attorney: If applicable, a document designating another person to make decisions on the patient’s behalf. You can also see Medical Clearance Forms.

5. Emergency Contact Information

• Contact Details: Names, relationships, and contact information of family members or friends to be contacted in case of an emergency.

6. Financial Documents

• Proof of Income: For patients applying for financial assistance or a sliding scale fee.
• Payment Method: Credit card, checkbook, or cash for co-pays or deductibles, if applicable.

7. Additional Documents for Special Circumstances

• Birth Certificate: For newborns or minor patients.
• Guardianship Documents: For minors or adults under guardianship.
• Immigration Documents: For non-resident patients, if applicable.

Having these documents ready can expedite the admission process, ensuring that the patient receives timely and appropriate care. It’s advisable for patients or their caregivers to prepare a folder containing these documents for any hospital visit. This preparation not only streamlines the admission process but also assists healthcare providers in delivering the best possible care. You also browse our Medical Application Forms.

How to craft an easy Patient Registration Form

Anyone might have a medical condition or health problem, which needs immediate treatment from the hospital. However, hospitals can have a lot of patients to look after, as well. So, the ones waiting in line will have to register first for compliance in identifying them and preparing the service afterward. Registering is part of the standard operating procedures before getting any service. To help patients have a better experience in registering, offer them forms instead. Check out the ways of crafting a simple patient registration form:

Step 1. Give a User-Friendly Experience

Most patients are suffering from their health, and they seek treatment. Therefore, it is bad to give them a difficult experience in simply registering. The key is to keep the form user-friendly as much as possible. We suggest that you create fillable registration sheets, so patients will only fill in the blanks to sign up or choose answers from the choices provided. With only a few words to write, it can help manage a faster registration. Also, it is beneficial to show clear instructions so people can catch up with ease.

Step 2. Highlight the Blanks Not to Skip

Just like in most sign-up forms, there are some blanks skipped by certain applicants. It could be that the question does not apply to them, or maybe they just missed such spots. To ensure that the highly important parts of the form are not left blank, make sure to highlight these. This way, applicants would not skip the sections with highlighted or bold labels.

Step 3. Include Private Online Access and Update

In keeping up with modern times, there is no need to settle for paper forms only. Certain records can be placed for easy access online, otherwise known as e-forms. However, privacy protection should also remain implemented, so only those who are permitted to view the records can check those out. Most importantly, all information given must get updated daily to avoid misinformation, like the unfortunate incident that happened to Tidyman’s father.

Step 4. Be a Minimalist

A decent way to prevent any complex factor in your document is to apply minimalism. That means everything should remain brief instead of making that sheet three or four pages long and adding too many unnecessary words and parts. The same goes for the design—it should look professional. Adjust the format to the template downloaded and apply the preferred changes. Lastly, conduct an evaluation, and see if the document’s effectiveness passes hospital standards.

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