Graduation has always been at the end-goal of a student’s dream. As a student, you want to walk down that highly anticipated aisle with your heart pumping and a broad smile on while a graduation form awaits you at the end. But before that glorious moment becomes possible, graduation preparations must come first, and it involves processing papers. With that, there is a lot of paperwork to be done—documenting payment, verifying student statuses, printing certificates, and many more. Also, students must comply in submitting the needed educational materials, and the university staff must also focus on filing these documents. Read on to know more about the importance of graduation forms.
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What Is a Graduate Form?
Students are always eager to taste the payment of their years of hard work. However, years of attending classes don’t mean that it leads down the road to graduation. A student must undergo an assessment from the campus administration first, and specific graduation forms must be acquired and filed to prove a student’s eligibility for graduation. And so, what are graduation forms, and what are the types?
A graduation form is a host of formal printed materials that assist in the filing process for a student’s graduation. From payment requests to graduation applications, the mentioned graduation forms vary in function and content, depending on the type of situation that requires it. Overall, graduation forms are highly capable of making any of the required assessments easy for both the student and the university staff.
A University Staff’s Views: On Using Graduate Forms
The university’s staff are busy people since most have a lot of work to do aside from their initial job description, and processing for a student’s graduation may feel like additional work. However, it does not need to become extra baggage for them.
With the assistance of graduation forms, most of the university staff’s tasks become convenient, manageable, and simplified at best. Graduation forms contain all of the students’ data or information that any university personnel needs when processing graduation applications. These papers even have an online version, which makes it easier to sort and look for specific student data. But then, what are the tasks that university personnel has to do to help students who are graduating?
Documentation and Verification of Student Data
A 2019 data report states that there are over 3.9 million graduating college students, but that is only the majority or maybe even a handful. Some of the graduating students’ classmates may not have graduated along with them, and some may have opted not to finish their degree. With that scenario, schools or universities highly need frequent updates about their students’ educational standing because changes happen every so often.
A student may seem like a credible candidate for graduation now, but that may change with how he or she manages in class. The university staff must then double their effort at documenting and verifying massive amounts of student data into their systems. And they must also file tons of paperwork every year to keep the higher management up to date, even with the slightest changes in the academic performance.
Graduate Student Benefits: Graduate Forms as Tools for Career Growth
Aside from the convenience that the university staff gets during the graduation process, graduation forms also provide various advantages and benefits to graduating students. For one, a fresh graduate has a high percentage of getting hired than other applicants who only brought a resume to a job interview.
Moreover, the graduate may even get various calls from different companies because entrepreneurs look to universities as a vast pool or source for new workers. Overall, graduate forms bring multiple opportunities and possibilities to graduating students if they understand well enough its potential for foster career growth.
The Similarity of Business Forms and Graduate Forms
When under comparison, graduation forms seem far off to the likes of business forms. For one, most people think that business forms mostly deal with numbers, algorithms, and transactions. On the other side of the comparison, graduation forms are more humanistic since these documents’ targets are students. However, upon closer inspection of both type’s features, one can see the vast similarities. Know better how these two seemingly different types are highly identical in terms of elements by reading the list below.
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Personal Information
The first similarity between a business and graduation form is the individual information section. Companies and universities must know who they are handling, and that is where this data field comes into use. The general information on this area is the student’s and customer’s name, contact information, address, and various other general information needed by the personnel for paperwork matters.
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Instruction of the Filing Process
All documents possess sets of instructions to guide the user on how to go about the process. Without it, there is only chaos, and it might take longer for the process to finish. The instructions function to maintain order and a logical flow. And it also informs the user of the requirements and signatures that they must take.
How to Craft a Graduate Form Template
Many educational institutions make use of a wide variety of graduate forms to make the graduation application process easier for the students and the university staff alike. With that, you must then craft a graduation form template that is easy to manage and customize. If you are a beginner at making templates, do not worry. We prepared a simple six-step guide to help you in creating that user-friendly template.
Step 1: Know Your Intent and Purpose
As we have mentioned earlier, graduation forms come in various functions and types. Before you proceed, you must think about what kind of graduation form you are going to create. Is it a payment form, a financial statement, an application form, or some other university-related document?
Step 2: Get Drafting Right Now
If you want to avoid as many errors as possible, the best way you can is by making drafts. You might think that this process eats up a lot of your time and makes the process slower, but we assure you that drafting outlines are the right way of making the output. Drafting helps one make the output cleaner, and you can see it in its final state way ahead. And by doing so, you can even have the chance to change and make the template better.
Step 3: Gather the Right Kind of Information
The next thing you must do on the guide is gathering the right kind of information. Information is crucial in making the document since it lets you know what data sections you will add in the template. But then you must remember that not all graduate forms are the same and that each type has a specific kind of data field that gathers a particular sort of information. If you consider these, then you’ll surely do fine when making the data fields.
Step 4: Make It Portable and Compatible with Various Platforms
One thing that people highly need right now is portability. Portability defines as the luxury of being able to go anywhere with little to no effort. Or, in this case, edit a template in any platform or device without bringing a bulky laptop that continually weighs you down. The best known portable device is the mobile phone, and thus, you must integrate the template into your mobile device for a better portability experience.
Step 5: Check the Overall Output for Inconsistencies
Pride is the downfall of man, and so underestimating something small will eventually cause one’s ruination. In the case of making templates, an overlooked error, may it be small, will ultimately ruin your final output. And to avoid such a fate, never think that your work is perfection. Take the time to review your final output over again, may that be once, twice, or more. By doing so, you’ll have the chance to correct the mistakes that you have missed during the previous assessment.
FAQs
How do I apply for graduation?
Most of the time, it is the university’s initiative to announce all of the instructions, processes, and requirements for the graduation application. But if they, haven’t you can do it yourself by sending a request form. However, if you are unsure about your standing, let university personnel go over your whole school records, academic performance, and educational status to see if you can proceed with the graduation application.
How long does my graduation application get approved?
It usually takes about 6 to 8 weeks of reviewing and finalizing all of the student’s academic performances and records. After sorting all of the student data, they can finally hand it over to the registrar’s office for processing and approving students’ graduation applications.
What happens when I miss the graduation application deadline?
When you missed the graduation application deadline, the one you’ll submit will be for the next term, and you’ll have to wait for a couple of months before your graduation application process can be reviewed and approved again. It is better if you submit early or on the deadline date to avoid having to waste time.
Graduation is a gateway to the world of jobs. Getting a college degree helps new graduates land in a high-paying job or company, and that is why college enrollment increases every year. A status report states that a US college enrollment projection of 14.9 million in public institutions and 5.22 million in private universities is to be expected by the year 2029. And since the university believes that every student walking down the aisle during the graduation ceremony is an achievement for them, they want to contribute to that success. And so, universities take the job of filing and documenting massive amounts of student data, with the aid of graduation forms, to assist with the students’ graduation applications and grant their dream of entering into the next phase.
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