FREE 5+ Firearm Gun Bill of Sale Forms in PDF

Firearm gun bill of sale forms are documents which are used by firearm dealers and sellers. This form is specifically for recording the sale transaction that occurred between the buyer and the seller of the firearm or gun. Along with this, the buyer and the seller will also need to submit and meet the requirements of the State which are for proving that the transaction was conducted legally and that the ownership of the firearm will be transferred to the new owner or the buyer.

Types of Firearm Gun Bill of Sale Forms

Automated Firearm Bill of Sale Form – This is the type of form to use if the firearm dealer or seller prefers to use electronic methods to record and document the sale as compared to manually and physically filling out the form. Basically, an automated firearm bill of sale form has four sections. The first section consists of the print button and the list of certifications that the buyer must agree on.

Automated Firearm Bill of Sale Form

On the other hand, the second section of the form documents the descriptions of the firearms which are being sold to the buyer. the descriptions collect the make, model, caliber, serial number, and cost of the firearm. In addition, the two other sections are for the identifications and the signatures of both the buyer and the seller.

Firearm Bill of Sale and Ownership Transfer Form – Compared to the first form, this document does not only record the details of the sale but also the ownership transfer for the firearm. Five sections comprise the firearm bill of sale and ownership transfer form wherein the first and second sections are for the general information of the buyer and the seller. Furthermore, the third section is allotted for the information of the purchased firearm such as its type, make, gauge, and purchase price. The fourth section is for indicating the transfer approval number of the firearm while the fifth section is where the buyer and the seller will affix their signatures to affirm their understanding towards the sale along with the date of when the transfer took place.

Firearm Bill of Sale and Ownership Transfer Form

State Gun Bill of Sale Form – There are some States who mandate the use of a State-provided document regardless if the seller is a private entity or a known company. Specifically, a State gun bill of sale form is the type of document that firearm and gun sellers must use for transacting a sale within the area of the State. Moreover, the form also indicates the name of the State as part of the title or header of the form. Other contents of the form include the date when the form will is used, the names and addresses of the buyer and the seller, the firearm descriptions, the signatures of the buyer and the seller, and a disclosure statement for the declaration of the buyer and the seller with regards to the accuracy of the information that they have provided in the form.

State Gun Bill of Sale Form

How to Create a Firearm Gun Bill of Sale Form

A firearm gun bill of sale is a relevant document which should be created with the rules and regulations of the State in mind to ensure that the form will be accepted as a legal document. Follow the steps to begin creating an effective firearm gun bill of sale form:

Step 1: Place the letterhead in the header.

The letterhead should have the name of the firearm dealer’s company or the State along with the title of the form. These elements should be emphasized and be placed at the topmost center.

Step 2: Add a preamble statement and identify the parties involved.

The preamble statement will serve as the introduction of the bill of sale. It should indicate the purpose of the document and the names of the involved parties or the seller and buyer of the firearm.

Step 3: Incorporate a section for the descriptions of the firearm or gun.

This section should have entry fields for the details of the purchased firearm or gun. Basically, the gun’s caliber information, make, model, purchase price, condition, and defects will be some of the details which should be documented in the form.

Step 4: State the payment method choices for the buyer.

The buyer should be able to choose his preferred payment method for providing and sending the amount required in order to purchase and own the firearm. Some of the known payment methods are through credit card, cash, and check. In addition, a credit card authorization statement should be included below the payment method in the event the buyer prefers to pay using his credit card. The purpose of the authorization statement is to legally authorize and permit the seller to obtain the payment from the buyer’s card during a specified date or period.

Step 5: Include a certification statement with a signature block.

The signature block should not only collect the signatures of the buyer and the seller but also the witnesses of the transaction and the notary public or attorney.

Firearm Bill of Sale Form Template

Firearm Private Bill of Sale Form

Firearm Gun Bill of Sale Form Tips

When using and creating a firearm gun bill of sale form, the seller should be well aware of the requirements of the State. To ensure that the contents of the bill of sale meet the requirements, an attorney must be hired to review and reconstruct the form if ever the essentials are not included and explained in the form. Moreover, if a buyer refuses to sign the firearm gun bill of sale, then it is important that the seller will also refuse to hand the firearm or let the buyer purchase the firearm. This is to make sure that the buyer will accept his obligations and responsibilities as he transacts a sale with the seller.

Gun Bill of Sale Form Sample

Another tip to keep in mind is to always duplicate the completed and signed bill of sale form, and provide a copy to each party who signed the form. This is to allow each party, specifically the buyer, to have a record of the agreement or bill of sale that he had affirmed and signed to purchase the firearm.