FREE 9+ Employee Emergency Contact Forms in PDF | MS Word | Excel

Employee emergency contact forms are documents that the human resource department use to record the names and the phone numbers of an employee’s contact person. With the form, the company will be able to reach out to the employee’s contact person and inform them in the event of an emergency where the employee is involved.

Types of Employee Emergency Contact Forms

Basic Employee Emergency Contact Form – There are four sections in this type of form. Specifically, the first section of a basic employee emergency contact form is for documenting the employee’s contact information such as his complete address, primary and secondary contact numbers, and his home electronic mailing address. The second section of the form is for the employee’s emergency contact persons which must include each contact person’s name, relationship with the employee, primary and secondary phone numbers, and employer’s contact number. Lastly, the medical contact information of the employee will be documented in the third section of the form which should state the names and contact numbers of the employee’s doctor and dentist.

Basic Employee Emergency Contact Form

Employee Address and Emergency Contact Form – This form is not only for documenting the phone numbers of the employee and his emergency contact details but also his physical and mailing addresses. Knowing the addresses of an employee is essential especially for the purpose of sending notice forms and documents related to the employee’s employment and health status. In addition, the form also contains a text box allotted for the comments and special instructions of the employee which should be noted by the company when using his information or calling his contact persons.

Employee Address and Emergency Contact Form

Employee Emergency Contact Information Form – In this form, there are three sections, however, the employee can omit filling out the last section since it is optional. The employee’s personal information will have to be disclosed in the first section while the second section collects the employee’s contact information. The last section which is the optional section documents the preferences of the employee such as his religious preferences, funeral preferences, affiliated organizations, the name of the person who is holding his last will and testament, and his life insurance policies.

Employee Emergency Contact Information Form

Employee Next of Kin Emergency Contact Sheet Form – Compared to the aforementioned forms, this document has a simple layout and only collects a few pieces of information. The details to be disclosed in this type of form would be the employee’s name along with his emergency contact person’s names, addresses, phone numbers, and his relationships with them, and his signature with the date of when he used the form.

Employee Next of Kin Emergency Contact Sheet Form

How to Use Our Employee Emergency Contact Form Templates

There are three steps to successfully use the employee emergency contact form templates in our site. The first step is to choose which among the templates best suits the needs of the company or organization who will be needing the form. Then, the download button beside the image of the chosen form should be clicked in order to start downloading the form. The form which is being downloaded will be compressed in a zip file which is why an extraction must be conducted. After the extraction, the form can then be opened and used immediately.

Employee Emergency Contact Form Sample

Employee Emergency Contact Form FAQs

Can anyone access the completed employee emergency contact forms?

No. Only the human resource personnel of the company and authorized individuals such as the employee’s manager or supervisor can access employee emergency contact forms.

Why is it important that employers use employee emergency contact forms?

Specifically, the reason why employers use employee emergency contact forms is to identify and be able to contact the contact persons or next-of-kin of an employee. In addition, the employer will also be able to inform the employee’s medical and health care provider if ever the employee is in need of immediate medical attention in the workplace.

Employee Emergency Contact Form in DOC

When should an employer or a company provide employee emergency contact forms?

Employee emergency contact forms should be provided to an employee as soon as he gets hired or will start to work in the company.

Employee Personal and Emergency Contact Information Form

When must an employee’s emergency contact person be contacted?

There are varying types of emergencies but most specifically, the contact persons should be reached out whenever the employee gets injured during his work and when the employee is absent without any notice sent to his managers.

Is an employee emergency contact form a legal form?

No. However, it is an essential document which should be retained and updated by the company for as long as the employee is employed.

Fillable Employee Emergency Contact Form

Employee Emergency Form Formats

There are two formats to choose from for employers who will be making and using an employee emergency form. The first and most basic or common format is the “.DOC” format or word document format which can be made using a word-processing software application program. This format is easy to use and has a feature which allows anyone to edit or alter the contents unless the read-only mode is specified. On the other hand, a “.PDF” format or portable document file format is another format type which is more flexible and has a feature which allows any user to access the form regardless of the device being used. Nevertheless, when choosing the format, the benefit of both the company and the target users should be noted by the document-preparer.

Judiciary Employee Data and Emergency Contact Form

Simple Employee Emergency Contact Form

Employee Emergency Contact Form Tips

When making employee emergency contact forms, rows and columns can be used to make a table which will organize the information to be collected from the employee. However, appropriate labels should be included in the table as well, especially to separate one contact person’s from the other.

Another tip to keep in mind is to maintain a formal look and feel, and simplicity in the entire document. With this, plain or basic font formats and layouts should be preferred. In addition, colors can also be used for as long as the maximum number of colors used in the form is three, and the colors harmonize or are pleasing to look at.

Lastly, the form should be updated based on the needs of the company. In lieu of this, the employees of the company should also inform their supervisors and managers or human resource representatives if there are changes in their emergency contacts or in their personal contact information.