FREE 15+ Business Forms for Car Dealers in PDF

Nowadays, there are over a billion cars zooming in the roads and streets every single day, and adding more millions in the near future due to the increasing number of car manufacturers and brands. These machines are not only treated as mere machines by their owners but also as pets and friends, therefore causing a high demand for maintenance, repair, and customization.

Owning a car may be one of the known dreams of a boy since he was three, but owning a business that involves cars and designing other vehicles is the achievable dream of someone who strives through his years. Car dealership, providing car services, renting out mobile food carts, car washing business, and automobile bodywork and branding are some of the businesses that demand the use of a wide variety of documents and forms such as a Sales Agreement Form.

Business Application Form Sample

Similar to any business, opening up a car dealership or car-related business will require the owner to own a dealership license and apply for a business permit. The owner may acquire the license with the help of the government agency who handles vehicle documents and licensing. For registering and legalizing a business, a Business Application Form will be presented to the owner. This form document should be completely filled out with the appropriate data and information to fully register the business as a new enterprise in the country.

Three Reasons Why Registering a Business is Vital

• For identification. By completing the Application Form, the business will be identified legally by the state or country.
• For protection. When a business has been registered with a limited liability, the owner and the other businessmen involved in the business need not sacrifice their personal properties for paying debts and lawsuits caused by the business entity.
• To attract clients and investors. A business permit which is posted on the entrance of a business location is a symbol of serious and stabilized business. With this, the trust and loyalty of the clients and investors will evidently be shown as they provide business and financial support.

Business Tax Application Form Sample

Opening a car dealership business does not end by successfully registering a business name since it only starts in the registration as the first step. The next paperwork that a car dealer will face is a type of Tax Form which is a Business Tax Application Form. The form will indicate the owner’s reason for applying for a business tax, the specified tax permits that the owner currently has, the details about the business, the business entity type, the business location, list of business owners, and the financial institution that the business and the owner is currently enrolled or registered.

Commercial Lease Agreement Form Sample

After completing the registration and receiving the permits, the owner will have to choose and transact a property for his car dealership business location. Most owners prefer renting a commercial space in malls or renting a land area for placing numerous cars within the city center. Since there is a rental transaction involved, a Commercial Lease Agreement Form will be needed by the property owner and the tenant who is the car dealer. This will state the terms and conditions of the property owner with regards to the obligations and responsibilities of the tenant.

Risk Assessment Form Sample

When the deal has been made and the Contract Agreement has been signed by both parties, the car dealer or business owner should head to the agency that caters inspections of building and business premises. This is to assure that the area or location will be safe for repairing and relocating cars. A Risk Assessment Form is a document that a hired inspector will use to state his observations and assessments about the place.

There are three main Risk Assessment Forms which are useful for a Car Dealership Business Entity. Below are the following form documents:

• Health Risk Assessment Form – Though not necessarily needed in a Car Dealership Business, this form can serve as a precaution and assurance that the place is safe for the health of the employees, clients, and the owner.
• Flood and Fire Risk Assessment Form – It is vital that the inspector and the business entity members will conduct an assessment about natural disasters occurring in the location of the business. This is to maintain adequate protection for the people around the premises and to prepare immediate emergency actions in times of urgency.
• Security Risk Assessment Form – This form will show the level of security that the business owners are providing in the location, either they are putting up closed-circuit television cameras or hiring security personnel to guard the property.

Business Insurance Application Form Sample

Though risks and hazards have been known and emergency kits are prepared, the business entity will still need to do an application for an additional precautionary measure with the aid of a Business Insurance Application Form. If the business entity is applied for an insurance coverage, the likeliness of having to face lesser financial burden due to a property damage and lawsuit is higher than pursuing a business with no insurance policy at all. Insurance providers lay down varieties of coverage choices to allow the business owner and shareholders in choosing the right plan for the business.

Sections Found in a Business Insurance Application Form

• The Policy Number. This is a set of digits which are uniquely assigned by the insurance provider. The numbers serve as an identification for the applicant or business’s insurance inquiries and billing data.
• Disclosure Statement. This statement refers to the obligation of the business owner or applicant to disclose all the needed and required information in the form.
• The Applicant’s Details. Similarly to any Application Form, this document will have the applicant’s name, contact information, and his personal background.
• Payment Method. An insurance coverage will only be granted to those who have a stabilized financial health. That is why this area will indicate the chosen payment method and option of the applicant, whether he will be paying monthly, or on an annual basis.
• Material Damage. This section focuses on the property and the location of the business. It will indicate the limited amount of cash that the insurance company will provide in events of building replacement, indemnity, and reinstatement.
• Liability Section. This will only be completed by the applicant if he is choosing a specific liability insurance for his business. There are three sub-sections for liability which are Broadform, Statutory, and Employee Liabilities.

Damage Waiver Form Sample

Accidents and car damage are some of the incidents that a car user can take precaution but could not avoid. When a rented car is towed by the authority, the renter is expected to allow the owner or car dealer company to retrieve the vehicle, however, with the presentation of a Tow and Recovery Authorization and Damage Waiver. This Waiver Form will limit the liabilities of the car dealer from paying for the accident and the damage. Nonetheless, for the part of the renter, he will be held obligated to take an ample amount of responsibility for his actions.

Car Registration Form Sample

Car Dealership Business owners often have cars from financing and bank agencies to sell, however, there are also some dealers who own the cars that they are selling. With regards to ownership, a Car Registration Form must be presented to the client who aims to buy the owned car. This is a legal document which may be used to replace and change a plate number, transfer a vehicle ownership, and gain a title for the vehicle. The form will have the VIN of the vehicle, description, body type, and all other information pertaining to the vehicle or car which needs to be registered.

Business Card Order Form Sample

Today, cards serve a great purpose for businessmen and entrepreneurs due to adding up a way of promoting themselves and their expertise. With the help of a business card, a one-time customer will become a full-time client especially if the services granted by the businessmen were exemplary. Before proceeding to the car dealership business’s opening day, the owners must order a customized card using a Business Card Order Form to a reliable and creative sign maker.

Four Steps in Filling out a Business Card Order Form

Completing any kind of Order Forms such as a Card or a Service Order Form is easy, as long as the client knows his preferences and needs. Follow the steps below to start filling out the form:

Step 1: State the number of cards that you will need in the quantity section.
Step 2: Write the date expected for the business cards to be finished and delivered.
Step 3: Indicate the necessary business contact information to be included in the card.
Step 4: Sign and submit the form to the sign maker.

When dealing with advertising and business promotion, a professional advertising agency must be the people that any business enterprise should reach into. This is due to the fact that professional people know the rules and ways of advertising legally and effectively with the use of Contracts and other documents. Specifically, an Advertising Contract will highlight the advertising company’s rates, publications, advertising promos, and the special instructions of the client.

Car Sales Invoice Form Sample

Aside from Business Cards and fliers, a business will also need an Invoice Form and a Receipt Form for the inventory and the client’s record. A Car Sales Invoice Form will contain the client’s and seller’s information, the type of vehicle sold, and the price of the vehicle. The Receipt Form will have the similar attributes of the invoice except that it will be given to the client at the end of the transaction.

Car Vehicle Service Work Order Form Sample

There are some car dealership business owners who have a partner repairmen or mechanic for their cars in events of needed car repairs. With this, a Car or Vehicle Service Work Order Form will be used to state the defects of the car, the needed service, the unit of the car, and the expected due date of the repair.

Supply Order Form Sample

Car supplies and parts are the associated necessities for opening this sort of car business. The business entity must have an immediate supplier for the various wheels of their cars’ different models and brands, as well as the paints and upholstery of the car embellishments. A Wheel Supply Order and Supply Requisition Form will state the needed wheel information required and ordered by the business entity. Other kinds of supplies and materials may be indicated in a different Supply Form to properly separate the orders.

Car Rental Lease Contract Agreement Form Sample

Renting out vehicles and cars may also be one of the service and business in a car dealership business company. However, the appropriate documents must be used to lay out the terms and conditions of the rentals such as a Car Rental or Lease Contract Agreement Form.

Significant Parts of a Car Rental Lease Contract Agreement

Lease Agreements, regardless of the subject being leased, will always have the period wherein the lease will remain valid. Nonetheless, here are other important parts that a user will find in the form:

• The Names of the Owner and the Renter. The first part of the form will have the names of both parties to be filled in the blanks which are found within a paragraph stating that they are the involved people in the agreement.
• The Rental Vehicle and Payment. This will state the car’s make, year, mileage, model, color, and the VIN. The payment will indicate the amount of required deposit, the fees for the excess mileage, and the fuel payment for the car.
• The Mileage Limitation. With the aid of a separate Mileage Tracker Form, the renter and the vehicle owner can view the limitation of the mileage which is the speed per hour expected to be reached by the vehicle.
• The Insurance and Indemnity. This section will state whether a car has been enrolled for an insurance and what policies are associated with the car’s insurance.
• The Disputes. This is area will specify the agreement’s terms and regulations about handling disputes and conflicts.

Rent-to-Own Contract Form Sample

Renting may be an efficient and affordable way to drive a car, but owning will always be the better option. Due to the demand of renters, some car dealership business enterprises promote to their clients a Rent-to-Own Plan. This will allow the client to provide monthly payments for the chosen car until the due date or the date when the payments are fulfilled by the client wherein the car will be transferred to the client’s ownership. A Rent-to-Own Contract will be needed to state the agreement of the renter and the dealer.

Deposit Agreement Form Sample

A separate document may also be used to state the deposit of the client which is known as a Deposit Agreement Form. This will indicate the actual amount that the client has deposited to the dealer and the full sum for the vehicle’s payment. The form will also state if the deposit and other paid amounts would be available for a refund or not, and the specified responsibility of the dealer and client to perform their roles for the agreement.

Car Appraisal Form Sample

Some car owners chose and decide to sell their vehicles with the help of a car dealer. However, it will all be up to the dealer if a vehicle is worth the price. With a Car Appraisal Form, the dealer can state his assessment about the car’s exterior bodywork, interior properties, mechanical modifications, and the car’s faulty and erroneous areas. The appraisal value of vehicles will vary on the current and the past history of the vehicle. Most cars which have been involved in an accident and have received a rebuilt title will most likely have a lesser appraisal value compared to those which have been in safekeeping by the owner.

Car Bill of Sale Form Sample

When a car or a vehicle will be sold to a client, a Bill of Sale needs to be completed as a certification of the transaction. The Car Bill of Sale will have identical areas found on any vehicle agreement form. Nonetheless, the Bill of Sale must comply with the rules of the state where the sale transaction occurred.

A Used Car Bill of Sale is the right form to use for cars which are deemed as second-hand vehicles. Unlike the aforementioned Car Bill of Sale, this document will include the information about the insurance of the car which was enrolled by the previous owner, the guaranty of the dealer about the used vehicle, the terms of the settlement, and the exact distance that the chosen vehicle has been traveling.

Car Show Registration Form Sample

Car Dealership Business Forms are not limited to serious matters but also for dealing with fun events and occasions. On an annual basis, there are car shows and contests held in every part of the world. These shows are held to present the varieties of cars with regards to the style and the brands of the vehicle. A Car Show Registration Form will be required to be filled out by the car owners which will be the guide for assigning the car show sequence numbers.

On a final note, operating and legalizing a car dealership business may demand a lot of time and effort for the business owner, but it is an effective way to protect and assure the business’s continuity in the future.